IEEE/IFIP Network Operations and Management Symposium
25-29 April 2022 // Budapest, Hungary
Network and Service Management in the Era of Cloudification, Softwarization and Artificial Intelligence


Instructions for presenters

NOMS 2022 will be held as a hybrid conference where remote speakers will present their work on the Zoom platform through Whova event platform. We expect all speakers to give their talk live in their allotted time slot. However, to cope with possible connectivity issues, each speaker is also required to record and submit a video of her/his talk by April 18 Each speaker will receive an email from Whova, the conference management tool, with a link to an online form to submit their video, fill in their bio, and complete their profile. This will also apply to in-person speakers, to cope with the time difference and connectivity issues remote attendees might experience.

Please see Whova platform Instructions under Program/Instructions.

During the conference days, in the event of technical or connectivity issues that prevent the speaker from presenting live, the pre-recorded video of the presentation will be played. However, at least one of the paper’s authors must be online for live Q&A. If not, the paper will be flagged as “a no-show” and will not be published in IEEE Xplore or IFIP Open Digital Library.

The pre-recorded video is mandatory and must be submitted by April 18 even if we expect the speaker to present live, remotely or in-person, at the conference.

We ask every speaker to check the conference program page - - and report any issue to the organizers at their earliest. If the program does not show the correct speaker, please send an email containing all relevant information about the right presenter (full name, email, affiliation, country, JEMS paper ID). The speaker must be a co-author of the paper and must be registered to the conference. A registered author who wants to delegate the presentation to a co-author loses access to the conference platform. If both the registered author and the presenter want to access the platform and conference material, the presenter should register at the participation.

Below are the maximum durations of video recording per paper/session type:

  • Duration of video content:
    • Mini-conference presentation video: 18 min
    • Technical session presentation video: 23 min
    • Experience session presentation video: 18 min
    • PhD Dissertation Digest video: 15 min
    • PhD Doctoral Symposium presentation video: 15 min
    • Poster session presentation video: 10 min
    • Demo session presentation video: 10 min
    • Workshop paper presentation video: 18 min
  • Poster document for Poster, Demo and Experience short papers:
    • Aspect Ratio: 16:9
    • Minimum width: 1280px (recommended 1280 pixels)
    • Minimum height: 720px (recommended 720 pixels)
    • Maximum file size: 5MB


Videos should contain a prominent view of the presentation slides along with audio of the spoken presentation. Optionally videos may contain a shot of the speaker’s head for increased engagement. (This shot should be thumbnail-sized and overlayed on the slide images as shown here). Many presentation applications support integrated audio and video recording, in appropriate video format. Please see the notes below for detailed instructions for PowerPoint and KeyNote. If you use a different application, please see the notes under Other Options.


Video format recommendations:

  • format: 16:9
  • resolution: 720p (1280 x 720)
  • typical size to be calculated according to the session type:
    • 1 minute video has typically a size of 10 MB
    • maximum bitrate: 1500Kbps
    • For example, a 12 minutes video should be around 120MB, a 23 minutes video should be around 230 MB.
  • duration depending on your paper type, check the above information


  1. Follow these instructions to add audio (and optionally video) to your slides.
  2. Follow these instructions to generate a MPEG-4 (.mp4) file from your slides and audio/video.
  3. Alternatively, you can follow this video tutorial (How to Make a Video in PowerPoint) which goes through both of these steps. For Keynote, see this video tutorial (Keynote: How To Record & Export High-Quality Videos).


  1. Record your screen (and microphone) while giving the presentation.
  2. As a last resort, and only if you are comfortable directly editing video, you can export your slides as images, record an audio track, and combine the two.

General information on paper length

Paper category Maximum Length
Full technical papers 8 (excluding references)
Mini-conference papers 6 (excluding references)
Short (poster) papers 4 (excluding references)
Experience session papers 15 annotated visuals (including title and references) or 6 pages (including references)
Dissertation papers 6 (including references)
Demo papers 2 (including references)
Workshop full papers 6 (including references)
Workshop short papers 4 (including references)

Instructions for final camera-ready manuscripts

If you have received a paper acceptance e-mail from the TPC co-chairs, please use these author instructions to prepare your final camera-ready manuscript.

Formatting checks are enforced in the submission phase for final manuscripts. Please allow extra time to fix any formatting errors and use PDF-eXpress to generate a compliant file. Due to the IEEE technical co-sponsorship of NOMS, your final paper is planned to be included in IEEEXplore for archival value. However, IEEE reserves the right to exclude an accepted paper from IEEEXplore if it is not presented at the conference. Please follow the following steps to finalize the camera-ready version of your paper:

  1. Prepare in the IEEE double-column format using IEEE Conference Proceeding templates (see also General Formatting Instructions at the bottom of this page).
    1. For IEEEtran class in LaTeX, use the following as the first line in your LaTeX source file:


Note that with IEEE conferences, the author’s affiliation is listed under the author’s name, unlike IEEE transactions.

  • Do not add any page numbering, header or footer (other than the copyright info discussed below, if applicable).
  • Page limits: see table above

Insert an appropriate copyright notice on the first page (bottom left) as follows:

  • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-0601-7/22/$31.00 ©2022 Crown
  • For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-6654-0601-7/22/$31.00 ©2022 European Union
  • For all other papers, the copyright notice is: 978-1-6654-0601-7/22/$31.00 ©2022 IEEE
  • Latex users can add following lines just before \begin{document} for the copyright notice to show up (shown below as an example for the fourth case above):

\IEEEoverridecommandlockouts\IEEEpubid{\makebox[\columnwidth]{978-1-6654-0601-7/22/\$31.00 ~\copyright~2022 IEEE \hfill} \hspace{\columnsep}\makebox[\columnwidth]{ }}

IMPORTANT NOTE: Make sure your compiler put the "/" before the "$" sign!

  1. MSWord users can use: ‘Insert’ -> ‘Text box’, insert the appropriate copyright notice in the textbox, and place the box (without border) at the bottom left on the first page.

Go to the IEEE PDF eXpress Website.

  1. Create an IEEE PDF eXpress account (use conference ID: 54207X)
  2. Use ‘new user’ if you haven’t used this site before.
  3. Use IEEE PDF eXpress to check if your PDF file is Xplore-compliant, OR, else, you can use this site to convert your source files into an IEEE Xplore-compliant PDF file (e.g., for LaTeX users, create a zip file that includes dvi and your eps figure files altogether, and then upload the zip file for the system to convert into a compliant PDF file; for MSWord users, upload the Word file and let it convert and return a compliant PDF file).
  4. Do NOT use ‘Approve for collection’ in PDF eXpress plus. Camera-ready papers should be uploaded on JEMS (see next step).

Log into JEMS and upload:

  1. the PDF eXpress-passed compliant camera-ready copy of your paper (Do NOT use ‘Approve for collection’ in PDF eXpress, if requested).
  2. A copy of the compliance message from PDF eXpress delivered as an email. You can create a pdf file for the email message.

Sign the eCopyright transfer form by clicking in the appropriate button in JEMS, at your paper’s records in the system.

To be published in the IEEE/IFIP NOMS 2022 Conference Proceedings and to be submitted for inclusion in IEEE Xplore® and other Abstracting and Indexing (A&I) databases, an author of an accepted paper is required to register for the conference at the full (member or non-member) rate and the paper must be presented at the conference. For authors with multiple accepted papers, one full registration is valid for up to 3 papers. Accepted and presented papers will be published in IEEE Xplore and other Abstracting and Indexing (A&I) databases.